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Durham Agricultural Society Durham Fall Fair Durham Fall Fair Durham Fall Fair Durham Fall Fair
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How to Exhibit

EXHIBITING
1. The exhibition will be held in the building of the Durham Community Centre, grounds of the Durham Agricultural Society and surrounding area.

2. Payment of five dollars will constitute a membership and one membership card, good for admission on the second day of the fair.
3. Each exhibitor must be a member of the Durham Agricultural Society before entries will be accepted.

4-H, Junior Calf Club, Hunter Jumper Horse and Western Horse Exhibitors, Junior Exhibitors, Senior Citizens are not required to be members, BUT on entering regular classes, a membership will be required, This will be strictly enforced.

NOTE: Exhibitors are requested to call the secretary to secure a number.
4. In case an error occurs in the priting of the prize list, the Directors have power to rectify the same.

5. All produce exhibited must be the property of the exhibitor. When more than one party enters for the same produce there must be a partnership having a common interest in such exhibit.

6. Each animal must be provided with a chain or rope and be led into the showring among those of its class.

7. Animals must have attached to them a number by which to designate them.

8. All produce must be the growth of the current year excepting small seeds, which may be the growth of the present or previous year and must have been grown by the exhibitor.

9. All farm implements must be on the grounds before 10:00 a.m. on the second day and remain on exhibition until 4:30 p.m.

10. Any person showing the same animal in the same show as competing for two different prizes, except in team or especially mentioned or defrauding or attempting to defraud the Society, shall be deprived of any prize whatsoever at the same show and be expelled from the Society. This clause will be strictly enforced.

11. The Directors shall have the authority to refuse any entry suspected of being diseased in any way.

12. Exhibitors will be required to bring forward their stock when called by the judges, as no animal will be judged unless so brought forward.

13. An exhibitor is limited to one entry per section of any class, excepting in livestock; and an exhibitor shall make no more than two entries in each section in these classes.

JUDGING
14. No on will be allowed to interfere, by conversation, or otherwise with a judge, while said judge is on duty, judging a class.

15. Judges may use their own discretion as to awarding a first, second, or third premium, and in all cases where they do not think the animal or article worthy, they may withhold any prize.

16. In all cases of doubt or difficulty that may arise before making their awards, the judges shall submit the matter to one of the Directors and the President and two or more Directors may finally settle the same. Any member appealing against the judges’ decision shall deposit $10.00 with the Secretary, the same to be forfeited if the appeal is not sustained. The decision of the Board to be final. All appeals must be in the hands of the Secretary within three days after show day.

17. Produce and domestic exhibits must be delivered no later than 11:30 a.m. on the First Day of Fair. No exhibitor will be allowed in the exhibit hall on the first afternoon of the Fair, until Judging is completed. Once the exhibit is in place the exhibit is not to be moved again by the exhibitor or the public other than the Directors in charge. All entries must be entered on entry forms provided in this book and left in Secretary’s office prior to judging.

18. All exhibits in the Community Centre MUST NOT BE REMOVED UNTIL 4:30 p.m. on the second day of the exhibition. The Society is not responsible for indoor exhibits not removed by 6:00 p.m.

REGULATIONS AND PRIZES
19. No person shall conduct or carry on any gambling, theatrical circus, mountebank performance, exibitions or shows on exhibition grounds. Nor shall any person without the consent and permission of the Directors, carry on any traffic in fruit, goods, wares or merchandise on the exhibition grounds.

20. In case of bad or unfavourable weather or other reasons causing the receipts to fall short of paying the expenses and all prizes in full, a proportionate amount exclusive of membership, will be deducted from such prize to enable the Directors to balance the accounts without loss.

21. Prize list open to all, irrespective of residence unless otherwise stated.

22. Where the Board has reason to believe a member or other exhibitor of farm products, animals or other goods has committed a fraud or made misrepresentation in respect of any such farm product, animal or other goods, the Board may withhold payment of any premium or prize to such person until such person proves to the satisfaction of the board that no fraud or misrepresentation has been committed.

23. Every person who violates any of the provisions of this Constitution or the regulations shall be guilty of an offense and on summary conviction where no penalty is provided shall be liable to a penalty of
not more than $100.00.

24. While the Directors will take every possible precaution under the circumstances to secure the safety of the articles sent to the exhibition,
the owners themselves must take the risk of exhibiting.

25. Next year’s memebership will be retained from each exhibitor winning over $6.00 in prize money. Any prize money totaling less than $1.00 will not be paid.

26. On all amounts over $20.00 won by any member, 10 percent will be retained by the Society with the exception of Cash classes and Junior exhibitors.

27. Society will not be responsible for the payment of Special Prizes. All prizes in goods must be claimed before December 31, of the current year.

28. Prize money offered as specials must be paid in full prior to the Fall Fair.

29. All prize money will be mailed by cheque unless previously paid by cash and NOTE that all cheques should be cashed within 6 months.
All prize money cheques not cashed within 6 months will be null and void, and money will be retained by the Society.

30. The Society will not hold itself liable for any accidents happening at the Fair. Every officer and Director shall be indemnified and saved harmless out of the funds of the society from against all costs charges and expenses incurred in and about any action suit brought against him in respect of any deed performed during the execution of his office except where charges or expenses are incurred as a result of his own willful neglect or default.

31. Livestock exhibitors must carry $1 million insurance.

32. Entry forms must be filled out or prize money will not be paid.

33. Any information collected by the Agricultural Society regarding members, exhibitors, commercial exhibitor, sponsors, or directors and any other persons related directly to the business of the Agricultural Society and the fair, and for the maintenance of their files and data base. Any member, exhibitor, commercial exhibitor, sponsor or Director realizes that when they agree to take part in the Agricultural Society and the fair, that their names may be published for these reasons only. None of this information whatsoever will be sold or transferred to any outside party for any reason.

Consession Booth Information

Download Fall Fair Concession Booths - Policy & Contract forms here (pdf)

Rules for the Excavator Competition

  1. All operators must be 18 years of age or older to compete.
  2. Operators must pre register before the competition. Space only for 20 operators. (Registration begins at 1 p.m. on the west side of the arena parking lot).
  3. Each registrant will pay a $5.00 entry fee.
  4. All registrants compete AT OWN RISK.
  5. Operator to remain seated at all times.
  6. Operator to obey the officials. Their decision is final, violation of rules or arguing with officials will constitute a disqualification.
  7. No one shall be under the influence of alcohol or drugs while on grounds.